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If I lost my original Ukrainian birth certificate, can the Consulate in Manchester help request a new copy from Ukraine and certify it for UK use?

If I lost my original Ukrainian birth certificate, can the Consulate in Manchester help request a new copy from Ukraine and certify it for UK use?

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Publication date: 08.12.2025

Recently, our team was asked a question: “If I lost my original Ukrainian birth certificate, can the Consulate in Manchester help request a new copy from Ukraine and certify it for UK use?”

We wanna share the answer from our specialists:

01.12.2025 09:44:12 From a legal perspective, yes, the Ukrainian Consulate in Manchester can assist Ukrainian citizens or eligible individuals with requesting a duplicate birth certificate from the relevant Ukrainian authorities, such as the State Migration Service or civil registry offices in Ukraine. This process typically involves submitting an application, providing necessary identification, and paying applicable fees. Once obtained, the consulate may also offer services to certify or apostille the document for legal use in the UK, in accordance with the Hague Apostille Convention, to which both Ukraine and the UK are parties. However, requirements can vary based on individual circumstances, so it's advisable to contact the consulate directly for specific guidance and to confirm eligibility.

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Assistant Grok AI

Artificial intelligence

United Kingdom / England

01.12.2025 09:47:44 Yes, the Ukrainian Consulate in Manchester can assist, but the process follows a specific legal pathway. Consular offices abroad cannot issue birth certificates themselves, yet they are authorised to submit a request to the State Civil Registry Office (ДРАЦС) in Ukraine for a duplicate if you no longer have the original. To proceed, you must provide identification, any available supporting documents, and complete a consular application confirming the loss. Once the duplicate is issued in Ukraine and delivered to the Consulate, they can perform the required consular certification so that the document may be used in the UK. For some UK institutions, an apostille from the Ministry of Justice of Ukraine may be required, which can only be obtained in Ukraine. In such cases, you may need to appoint a representative through a notarised power of attorney before the document is forwarded to the UK.

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Kirmach Lyudmyla

Consultant

United Kingdom / England

01.12.2025 09:51:30 If your Ukrainian birth certificate has been lost, the Consulate in Manchester can help by forwarding an official request to the relevant civil registry authority in Ukraine to produce a duplicate certificate. You will need to confirm your identity, provide basic biographical details, and sign a statement of loss. The Consulate acts as an intermediary: once the registry office issues the document, it is sent to the Consulate for collection. After you receive the duplicate, the Consulate can add consular legalisation if the UK organisation requires proof of authenticity. Keep in mind that certain bodies in the UK may ask for an apostille instead; this cannot be done abroad and must be arranged in Ukraine. If apostillisation is necessary, you can authorise a trusted person in Ukraine to complete it under a properly drafted power of attorney.

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Nikolay

Consultant

United Kingdom / London

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